Privacy Policy

Arabian Gymnastics Club Unit 5b, Baldoyle Industrial Estate, Baldoyle, Dublin 13

Last updated: 16/07/2026

Who we are

Arabian Gymnastics Club (“Arabian”, “we”, “us”, “our”) operates this website at arabiangymnastics.com. We are the data controller for the personal data described in this policy.

If you have any questions about this policy or how we handle your data, contact us at:

Phone: 01 806 3444 Email: [email protected] Post: Unit 5b, Baldoyle Industrial Estate, Baldoyle, Dublin 13

What this policy covers

This policy explains how we collect, use and protect personal data when you visit our website, contact us, book a camp or class place, or buy anything through our online shop. It does not replace the separate registration and consent forms you complete when a child joins the club. Those forms set out how we handle your child’s data for the purposes of membership, coaching and safeguarding.

What data we collect

Depending on how you use the site, we may collect:

• Contact details: name, email address, phone number, and any details you include in a contact or enquiry form
• Booking and account details: name, billing and delivery address, email, phone number, and order history when you book a camp or buy something through our shop
• Payment information: our payment processor handles card details directly. We do not store full card numbers on our systems
• Child-related information: where you register a child for a class or camp, we collect the child’s name, date of birth, and any medical or welfare information you provide, so we can run classes safely
• Website usage data: pages visited, browser type, device type and general location, collected automatically through cookies and analytics tools
• Communications: any correspondence you send us by email, phone or through the website

Why we collect it and our legal basis

We do not use your data for automated decision-making or profiling.

Cookies and analytics

We use cookies and similar technologies to run the site and understand how it is used. This may include:

• Essential cookies: required for the site and shop to function, including your shopping basket
• Analytics cookies: we use Google Analytics, run through Google Tag Manager, to understand visitor numbers and behaviour on an anonymised basis
• Third-party embeds: our Facebook and Instagram links may set their own cookies if you interact with them

You can control or delete cookies through your browser settings. Turning off non-essential cookies will not affect your ability to book classes or use the shop, but may limit some site features.

Sharing your data

We share personal data only where necessary:

• Payment processor: to process online payments securely
• WooCommerce and hosting providers: to run the website and shop
• Google: for website analytics
• Governing bodies and insurers: where required for gymnastics competitions, display events, or insurance cover
• Coaches and staff: on a need-to-know basis, for the running of classes and safeguarding of members

We do not sell or rent personal data to third parties.

We do not transfer personal data outside the European Economic Area, except where a third-party service provider we use (such as Google) does so under an approved legal safeguard, such as the EU Standard Contractual Clauses.

Children’s data

Arabian Gymnastics Club works with children as part of our core activity. Where a child registers for classes or camps, a parent or guardian provides the necessary information and consent on their behalf through our registration process. We collect only the information needed to run classes safely, including relevant medical or welfare details, and we handle this information in line with our Welfare & Safeguarding policy, available on this website.

How long we keep your data

We keep personal data only as long as necessary for the purpose it was collected:

• Enquiry and contact form data: up to 12 months, unless a relationship develops
• Booking, order and payment records: 6 years, to meet tax and accounting obligations
• Membership and child registration records: for the duration of membership, and for a limited period afterwards for safeguarding and insurance purposes
• Analytics data: retained by Google in line with our Google Analytics settings

Your rights

Under the General Data Protection Regulation, you have the right to:

• Access the personal data we hold about you
• Ask us to correct inaccurate data
• Ask us to delete your data, where we are not required to keep it
• Object to or restrict certain processing
• Ask for your data in a portable format
• Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, contact us using the details above. If you are not satisfied with our response, you have the right to make a complaint to the Data Protection Commission at www.dataprotection.ie.

Keeping your data secure

We use reasonable technical and organisational measures to protect personal data, including secure hosting, restricted access to booking and membership records, and secure payment processing. No online system is completely secure, so we cannot guarantee absolute security, but we take this responsibility seriously.

Changes to this policy

We may update this policy from time to time. The date at the top shows when it was last revised. Please check back periodically.

Contact us

If you have any questions or concerns about how we handle your data, contact:

Arabian Gymnastics Club Unit 5b, Baldoyle Industrial Estate, Baldoyle, Dublin 13 Phone: 01 806 3444 Email: [email protected]